Privacy Policy

Introduction

The Welsh Motorcycle Association (“WMA”, “we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you become a member, participate in our events, or use our services.

Information We Collect

We may collect the following personal data:

Contact details: name, email address, postal address, phone number.
Membership details: application forms, payment information (if applicable).
Event participation: attendance records, emergency contact details.
Media: photographs and videos taken at WMA events.
Technical information (if using our website): IP address, cookies, and browsing activity.

How We Use Your Information

We use your personal data to:

Administer membership records.
Organise and manage events, rides, and meetings.
Communicate with members about news, activities, and updates.
Maintain safety and emergency contact procedures.
Promote WMA events through photos and videos (unless you opt out).
Comply with legal or regulatory obligations.

How We Use Your Information

We use your personal data to:

Administer membership records.
Organise and manage events, rides, and meetings.
Communicate with members about news, activities, and updates.
Maintain safety and emergency contact procedures.
Promote WMA events through photos and videos (unless you opt out).
Comply with legal or regulatory obligations.

Legal Basis for Processing

We process your personal data under one or more of the following bases:

Consent: when you opt in to communications or media use.
Contract: to fulfil membership and event participation agreements.
Legal obligation: to comply with applicable laws.
Legitimate interests: to manage and promote the Association’s activities.

Sharing Your Information

We will not sell or trade your personal information. We may share data with:

Event organisers and volunteers (for operational purposes).
Emergency services (if required for safety reasons).
Service providers (such as website hosts or payment processors).
Regulatory or legal authorities (if required by law).

Data Retention

Membership data will be retained for the duration of your membership and up to 1 year after termination, unless a longer period is required by law.
Event data and photographs may be kept for historical and promotional purposes, unless you request removal.

Data Security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access.

Your Rights

You have the following rights under data protection laws (including UK GDPR):
Access your personal data.
Request correction of inaccurate or incomplete data.
Request deletion of your data (“right to be forgotten”).
Restrict or object to processing.
Withdraw consent (where consent was given).
Data portability (where applicable).